The Payroll Section within the Accounting Division consists of four employees: a Payroll Supervisor, an Accountant, and two Payroll Specialists. The team is responsible for processing payroll, preparing approximately 18,000 W-2 forms annually, and filing all federal and state tax withholding and Social Security reports.
Services include:
- Process manual payroll checks when needed
- Prepare biweekly, semi-monthly, and monthly earning statements
- Remit tax withholdings and prepare related reports (e.g., W-2, VEC, Form 941)
- Research tax-related issues to ensure compliance
- Generate NEI reports for deductions, garnishments, tax lines, and child support payments
- Maintain and update employee salary records with deductions, and notify employees as needed
- Reconcile payroll withholdings and expenses by comparing system reports to general ledger accounts and billing statements
- Provide customer service to employees and external agencies regarding salaries, deductions, and payroll regulations
Important Note About Taxes
- Use the IRS Tax Withholding Estimator at IRS.gov to determine proper W-4 withholding
- Contact Human Resources immediately if your name or Social Security number is incorrect
- Verify your address in Employee Direct Access under Personal Information and update it if necessary